{"id":80,"date":"2016-07-06T00:00:00","date_gmt":"2016-07-06T00:00:00","guid":{"rendered":"https:\/\/www.thermofisher.com\/blog\/connectedlab\/benefits-process-mapping-laboratory-workflows-lims-implementations\/"},"modified":"2024-06-13T09:19:22","modified_gmt":"2024-06-13T09:19:22","slug":"benefits-process-mapping-laboratory-workflows-lims-implementations","status":"publish","type":"post","link":"https:\/\/www.thermofisher.com\/blog\/connectedlab\/benefits-process-mapping-laboratory-workflows-lims-implementations\/","title":{"rendered":"Do You Really Know What\u2019s Happening with Your Laboratory Workflows?"},"content":{"rendered":"\r\n

Using Process Maps for Successful LIMS Software Implementation<\/h2>\r\n

\"UsingIn the laboratory, it\u2019s vital that you know and understand what your lab is actually doing vs. what is assumed they are doing. Often times, there\u2019s a discrepancy between perception and documentation vs. reality. There are many reasons why it\u2019s important to know what the actual process is<\/em>, including, but not limited to:<\/p>\r\n

    \r\n
  1. Regulatory Compliance<\/li>\r\n
  2. Process Improvement<\/li>\r\n
  3. Software Implementation Efforts<\/li>\r\n
  4. Training<\/li>\r\n
  5. Documentation<\/li>\r\n<\/ol>\r\n

    Diagramming Your Lab Workflows<\/h2>\r\n

    So how do you identify the gaps between what is actually happening and what you think is happening in your lab workflows? The answer is process mapping.<\/p>\r\n

    Process maps are tools to understand, analyze, and document processes and activities. These diagrams are virtual roadmaps of the path a sample takes in your lab. This laboratory workflow analysis serves to assist in identifying opportunities for improvement. Additionally, process maps can help to identify the sequence of steps involved in converting a specific input into the required output\u2014a workflow analysis based on the realities in your lab. Finally, process maps are living documents, used to monitor and update changes in a process.<\/p>\r\n

    Benefits of Process Mapping for LIMS Implementation Projects<\/h2>\r\n

    There are many benefits of process mapping:<\/p>\r\n

      \r\n
    1. Increases visibility of the actual laboratory processes<\/li>\r\n
    2. Assists in examining which activities have the greatest impact on workflow\/process performance<\/li>\r\n
    3. Promotes understanding of the relationship of a process to a larger system<\/li>\r\n
    4. Serves as a training aid<\/li>\r\n
    5. Identifies data collection points<\/li>\r\n
    6. Reveals complexity, problem areas, redundancy, unnecessary loops<\/li>\r\n<\/ol>\r\n

      Using Process Maps when Designing a LIMS System<\/h2>\r\n

      Our Business Analysts always ask for, and\/or help our clients create, the process maps for their organization from both a LIMS<\/a> and non-LIMS perspective. These two process maps highlight the differences between \u201cbig picture\u201d systemic thinking and the very straight forward, small-step thinking required for the proper planning of workflows in an informatics system. Understanding these processes can be especially helpful when implementing and maintaining a LIMS. It paves the way for:<\/p>\r\n

        \r\n
      1. Productive requirements gathering sessions<\/li>\r\n
      2. Delivery of the solution within the defined timelines<\/li>\r\n
      3. Faster adoption of the system by the end-users<\/li>\r\n
      4. Seamless addition of updates\/changes to the system<\/li>\r\n<\/ol>\r\n
        \r\n
        <\/dt>\r\n<\/dl>\r\n

        The Basics of Process Mapping:<\/h2>\r\n

        Process maps are easiest to create with a program like\u00a0Visio\u00a0or\u00a0Lucidchart, but Post-It Notes and a white board can be just as useful (if not recommended).<\/p>\r\n

        Next, you\u2019ll need to bring in a team of end-users for each of the processes. Ask the team to explain its workflow and simply document it. Have the team members engage, ask questions, and determine if anyone performs the process slightly differently. It\u2019s important to capture all of the \u201cone-offs\u201d for a process (this can be a truly informative portion of your research and may even lead to revisions in standard workflows). Repeat this for all of the other processes. Finally, share the documented process maps with the teams to review for accuracy.<\/p>\r\n

        Now, have them take those maps with them to the lab. Have them refer to the map, while they are performing the workflow. Hopefully it matches. Sometimes it doesn\u2019t or there are subtle changes that will be recognized. Remember, a process map is a snap-shot in time for a laboratory workflow, and thus, should be a living document to accurately mirror the variable workflow of the lab.<\/p>\r\n

        Typically, there are three levels of the process map:<\/p>\r\n

          \r\n
        1. Macro \u2013 a general overview of the process. This may be able to be done quickly, with minimal effort, as it\u2019s the highest level and there aren\u2019t as many details as mini and micro.<\/li>\r\n
        2. Mini \u2013 this is often the start of most endeavors and the most popular; this sits at the team\/department\/group level.<\/li>\r\n
        3. Micro \u2013 this takes one of the individual mini processes and divides it into many sub-processes; this is typically at the individual contributor level and is the most detailed of the maps.<\/li>\r\n<\/ol>\r\n

          There are many resources online to get you started, you\u2019ll be surprised by how informative and productive this process can be!<\/p>\r\n

          For more information on other ways to prepare for a LIMS implementation, read our\u00a0Planning for Your LIMS Implementation<\/a>\u00a0blog post.<\/p>\r\n","protected":false},"excerpt":{"rendered":"","protected":false},"author":989,"featured_media":556,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_kad_blocks_custom_css":"","_kad_blocks_head_custom_js":"","_kad_blocks_body_custom_js":"","_kad_blocks_footer_custom_js":"","_monsterinsights_skip_tracking":false,"_genesis_hide_title":false,"_genesis_hide_breadcrumbs":false,"_genesis_hide_singular_image":false,"_genesis_hide_footer_widgets":false,"_genesis_custom_body_class":"","_genesis_custom_post_class":"","_genesis_layout":"","_jetpack_newsletter_access":"","_jetpack_dont_email_post_to_subs":false,"_jetpack_newsletter_tier_id":0,"_jetpack_memberships_contains_paywalled_content":false,"_jetpack_feature_clip_id":0,"_jetpack_memberships_contains_paid_content":false,"footnotes":"","jetpack_post_was_ever_published":false},"categories":[89],"tags":[125,95,102,323,96,161,324],"division":[],"class_list":{"0":"post-80","1":"post","2":"type-post","3":"status-publish","4":"format-standard","5":"has-post-thumbnail","7":"category-technology","8":"tag-customer-spotlight","9":"tag-lab-data-management","10":"tag-laboratory-information-management-system","11":"tag-laboratory-workflows","12":"tag-lims","13":"tag-lims-implementation","14":"tag-process-mapping","15":"entry"},"_selected_authors":"","_selected_reviewers":"","acf":[],"yoast_head":"\nBenefits of Process Mapping for LIMS Implementations<\/title>\n<meta name=\"description\" content=\"Process maps are vital tools when preparing for a LIMS implementation. 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